Monday, August 24, 2015
Also, we're now providing the option to select either the expanded online notice board or the standard notice board during event set up from the first tab of event creation or the Edit Event Information console. The expanded notice board gives you a separate section for Documents, Notices, Hearing Schedule, Hearing Decisions, Protest Time Limits, and an email Scoring Inquiry form and an optional section for On-the-Water Penalties.
Any document uploaded to your event is automatically added to the documents page. Notices, Hearing Schedule and Decisions, and Protest Time limits are managed through the existing notice board console. And the scoring inquiry generates an email inquiry to the email addresses listed in the scorer and PRO fields of the Edit Event Information console.
Monday, April 20, 2015
Today we're rolling our an expanded User functionality for both Club and Event users. As the Club Admin, you can now assign the following additional club level users for your club:
- Principal Race Officer (PRO)
- Protest Committee/Jury Secretary
Also, we're introducing two new levels of event users
- Event Level Admin,
- Event Level PRO (New!)
- Event Scorer
- Event Level Protest Committee/Jury Secretary (New!)
Setting up these users is easy. Simply add their name and email to either the Club Information page from the Club Management Menu on the screen left menu, or from the first tab of the Edit Event Information console.
When you save your changes an message will be sent to the email address provided with a notification that they have been assigned a specific for your club or event. If it is the first time they've been assigned as a user, the email will include instructions on how to log in with their email and an assigned password.
If they've been assigned as a user on another event for you club or another club, they will receive an email notifying them that they have been granted access to a new event.
For more information, please watch the video here.
Wednesday, March 25, 2015
Click here to give it a try now.
Friday, April 25, 2014
Naturally, the Scrolling results page is still available that will show the complete results for the series or regatta.
Wednesday, February 26, 2014
Wednesday, September 25, 2013
However there are several options to enlarging the printed version of the page.
- Using print preview in your browser, minimize the borders on the page, and print a test page or two.
- Not big enough? Try changing the page layout from letter to landscape. At the same time you may need to adjust the scaling on the page to maximize the font size. Again, print a test page or two.
- Still not big enough? All reports in Regatta Network are created as an HTML table, as such you can highlight the page with your mouse, and paste it into MS Excel. Then you can adjust the font size, column width, page breaks, etc. without wasting paper.
Monday, June 10, 2013
We have added a new feature to link directly to the crew registration from the Edit Event Entries pages. Simply select the crew option from the show hide columns menu, and click on the crew members name. No more paging through the registration pages to see the crew information.
We have also added the ability for the organizer to select the columns they wish to view, sort by any column or columns, and search for a specific record based on the customer or entrants name. See video tour below.
Thursday, January 24, 2013
See example of these tiles in action here
Monday, November 5, 2012
It will add a text box for the additional skippers to the registration form as shown below. Multiple names can be separated by a comma, up to 160 characters. Note that it will NOT add any additional email or other contact information for the entry, and will only list the name (or names) entered on the entrant lists and results pages.
Tuesday, May 22, 2012
... with a new check box selector window that actually lets you see who you are scoring and who is in the scored and un-scored panes.
Since the basic functionality for scoring (ie - Quick Find, Penalties, etc.) remain the same and the experience on a standard PC or Mac will be basically unchanged. We'd like to get some feedback form anyone scoring on a mobile device -- iPad, iPhone, Android on the new scoring interface.
To use the new scoring format, click the "Beta" button on the current race scoring.
I'll be adding a video demo of the new scoring this week that will highlight all the new features. Please feel free to try this out and send us your feed back.
UPDATE - Video demo is now online HERE
Thursday, March 29, 2012
Friday, March 16, 2012
This obviously exceeds the 30 character limit for file names, and the upload fails. The solution is to use another browser. Firefox, Safari, or Chrome all seem to upload documents without any issues of including the full path in the page name.
Wednesday, November 30, 2011
Some of you may have noticed that we've added an event specific QR Code to all events. This code is a graphic bar code to take your potential registrants or registrants directly to an event page designed specifically for smart phones.
This page will give entrants fast access to your event's status (from the online notice board), the registration form, the current entrant list, results, regatta documents, etc. The event status is updated from the Online Notice Board so entrants can know instantly if you event is on schedule, postponed or abandoned by simply checking their phone.
Use the QR code image in your promotional materials - emails, posters, flyers and around the club house to let entrants connect quickly with your event. The QR code image can be downloaded from the Regatta Network event console in a variety of sizes to fit your application.
As always please feel free to contact us for a demonstration or with questions, comments or suggestions.
Wednesday, August 24, 2011
As you may have noticed, in the past the location of an event was assumed to be the same location as the information on the Organizer's Club Information page. Since many event's were organized by a class or YRA with offices in a different location than the actual event. To help with this "dis-location", we've added an event location to all events. Simply list the address for the event and the event will be listed on Regatta Network and RegattaLink with the correct location.
Tuesday, August 9, 2011
- As sailors enter, they are automatically added to the pledge page.
- They can then direct their supporters to the pledge page to pledge support for their entry. And they are offered the opportunity to complete their pledge directly with the charity.
- The progress of each competitor is displayed on a pledge "Leader Board
- And as the organizer you can provide the charity with the contact information on all pledges, so they can follow up with a thank you or reminder.
Or you can view the pledge form and tote board from the entry form here
Wednesday, July 20, 2011
Once that limit has been reached, and entrants are being actively wait listed, we recommend you revise the Waitlist Limit downward, say from 50 to 35 or 40. This will let you delete entrants that have to drop out and override the wait list status for entrants currently wait listed. Otherwise when you delete a paid entrant, the waitlist will open up for the public, and let anyone jump in line in front of the wait listed entrants.
Step-by-Step: To override the waitlist status for an entrant --
> Click "Edit Event Entries"
> Click on the entrants name
> At the bottom of the next page, click the check box to "Override waitlist for this registrant "
> Click button to Modify this entrant.
> Notify the Entrant either through the email console, or directly to edit their registration form.
Saturday, June 18, 2011
The unit is designed to allow you to connect to wireless networks from "extreme distances" and is weatherized for use on boats, RV's etc. The antenna connects to your laptop using a dual USB cable for maximum signal strength, or can connect using a single USB port for standard power and includes 26.5 feet of cable and a variety of mounting options - Wall, pole/mast, or tabletop.
Since it's usefulness depends on the environment at your club and RC boat (distance from the club, trees and other obstructions between the antenna and the WiFi hotspot, we are offering our test antenna on a "lend/lease" program for clubs to try it out before they have to commit to buying it. Basically for the cost of shipping both ways, you can test this system at your location to decide if it is a good solution for your club. Please contact Ken Taylor with questions or to arrange a test.
Sunday, May 22, 2011
The answer is simply, Yes. Scoring is possible on current versions of both an iPhone or Blackberry. Due to the small screen size, scoring on an hand-held device like an iPhone isn't always as pleasant as scoring on a laptop or even an iPad, but it is possible.
There is a pdf tutorial on iPhone scoring HERE.
Or there is a short video tutorial on scoring with an iPad HERE
Stay tuned for further developments on mobile scoring options on Regatta Network.
Wednesday, April 27, 2011
Saturday, April 23, 2011
During registration, the entrant will have the option to "opt in" to receive text messages from your event. To send a message select the SMS Text console from the Event Tools menu. You may select all entrants or a specific class to send a short SMS message to them. These messages are limited to 160 characters and will only be sent to those that elected to opt-in.
Because the messages are sent through a third party provider, please only use the console for official messages, rather than news or "social" updates. All messages will come from 258-17 (the Regatta Network "Bulk Account") so try to make it clear that the message is regarding your event in the first few words.
Thursday, December 16, 2010
We've added another club level applet that will allow you to create a registrant data file from all you events within a user selectable date range. This file looks for duplicates based on First Name, Last Name and Email. So if someone registers with their G-mail address one time and their work email the next time, they will be counted as 2 entries. So it's not perfect, but it should cut down on the time required to build your mailing or email list.
Friday, November 19, 2010
Friday, October 15, 2010
A new feature available in your Regatta Network club account is the club wide e-mail console.
The club e-mail allows the user to send bulk e-mails to all participants in multiple current or past events through your club account. The feature may be used as a marketing tool for future events by e-mailing past competitors reminding them of your upcoming schedule. The club email settings can be changed to include registrants from one or more event, one or more fleets in a specific event, and also allows the option to email the crew as well as skipper.
The club console can be found on the Web Applets and Tools page under the Club Management menu on the left side of the club account page. The user then will select the Launch Club E-mail Console option. In the console, choose the event and settings specific to the e-mail that you want to spend, type you message and send the e-mail. The system will delete duplicate entries for any one email, and uses a bulk email server to send your messages. (No more waiting for the system to complete sending).
Wednesday, October 6, 2010
Adding these instructions in the “Additional Race Documents to be Uploaded” text box enables registrants to upload documents that you require as part of the registration process. The registrants will be prompted to upload the document after the initial registration page and before the complete payment page. And naturally they will be able to come back and edit their registration and complete the upload process later if they wish.
Please click HERE for a short demo.
To accomplish this, obviously all classes would need to sail the same distance, however you can set up a single master class(PHRF for instance), and then assign sub-fleets through the Manage Fleet Divisions console. If you are going to have separate starts for each sub-fleet, let us know so we can enable the recording of division start times.
Then when you're finished scoring, the results page will be include the option to view the division results or the overall results.
See the sample of the the separate results HERE (Scroll down to the PHRF Fleet for the division results.)
Friday, April 16, 2010
- Upload the document as a PDF, JPEG, or GIF file
- View the newly uploaded document
- Copy the URL for the document and
- Paste it into the Event Information console
This multi step process confused a lot of users, so we have recently taken steps to streamline the process. Now when you upload a document, you can choose from the standard document types for uploaded documents, and the system will automatically copy the URL into the appropriate field for the document selected.
One of the frequent questions we receive is, "Why can't I upload MS Word documents directly to the site.? The answer is simple: There are a number of know virus' that can be carried in MS Word macros, and to avoid the security risk to you and your entrants, we decided to block .doc or .docx uploads.
Of course any word document can be converted to a pdf for free online at adobe.com or with a free program called Primo pdf (http://www.primopdf.com/) or saved as an web page using the "Save As" option.
The alternative would be to show the sponsor's logo in one slot and the event logo in the other with the club burgee incorporated into your entry form comments, like the entry form from Long Beach Race Week...
But if you have dual sponsors, or a major sponsor, you may want to go with a full width event logo, and disable the club burgee. The ideal size for a single banner event logo is about 650 pixels. The Gulf Coast Sailing Clubs's Porsche Cup is a good example of a single banner logo:
While we're on the subject of image sizes, I've found that Burgee and event logos seem to work best if they are about 150 pixels tall. If you need to size an image or photo, there are a number of free utilities that can resize images from your desktop. Windows used to offer a "Power Toy" for XP that would resize one or more photos within windows explorer.
Saturday, August 29, 2009
Naturally, the management reports have complete information on the entrants, but these are only viewable from the management console.
As you may know, when running a regatta with multiple classes, there are times when you would like to print and post the results for a single class. Either because you're waiting for the other class to complete their races, or waiting for their protests to be complete. Previously, you had to either print partial results, or cut and paste the results into another document.
At the request of one of our organizers, you can now print or link to the results for a single class simply by clicking on the class name on the standard US SAILING Regatta Network results page.
Monday, April 6, 2009
A couple of tricks when printing results to post on the bulletin board at your club or event. Because every browser, and printer combination are a little different, it's best to preview the results before you print them. Results are set to print each class on an individual page, depending on the size of the class, and the number or races, you may find that portrait or landscape printing format may work best. On Internet Explorer you can also size the results to fit the page better.
From the print preview page, select a specific percentage as opposed to the default "Shrink to Fit" which squeezes the page length to fit into an 8 1/2 x 11 sheet (and results in 4 or 5 point type), try selecting 100% or 90 % to try to maximize the results table into the available space.
Also depending on your printer and paper availability, using legal sized paper may be a better option.
When sending your results to local media outlets, there is link to the the results in a standard media format. This lists the results as a text file in the format most media prefer, as opposed to a tabular format.
Pos,Bow/Sail, Boat, Skipper, Yacht Club, Results, Total Points
1. 86 / 1510, , Scott Young, AYC, 1-1-1-8- ; 11
2. 02 / 203, Dieselsnack, Rob Johnston, RCYC, 2-4-3-4- ; 13
3. 51 / 161, Daddy's Boat, David Smedley, RCYC, 6-2-5-1- ; 14
4. 09 / 665, SLO-POKE, Eric Faust, AYC, 5-6-2-3- ; 16
5. 21 / 709, Keep Smiling, Marvin Beckmann, Houston Yacht Club, 4-5-4-6- ; 19
6. 17 / 279, Fast Lane, Max / Jake Scott, Rush Creek Yacht Club, 3-7-11-2- ; 23
Tuesday, November 4, 2008
This system automatically prunes the list of potential sail/bow number matches as you type in the number. It ignores country code prefixes, so there's no "cleaning" of sail numbers necessary and when you've found the number you're looking for a simple press of the right arrow moves the competitor to the scored window. To score a boat with a "short" bow number (i.e. -- Sail number 16 of a group of 16, 167, 1616 and 16617), simply type the ":" to indicate that you are done entering and press the right arrow. On events scoring based on bow numbers, since these events use a bow#/Sail# combination, please use the "/" to indicate you are finished entering and press the right arrow.
There is also an option now for Opti/Laser events to key off ONLY the last 4 of the sail number. So once again, if the number is truncated (383 for example) use the ":" or "/" keys to indicate you are finished.
For handicap events, the time dialog box will now accept a period rather than require a colon, so you can enter hh.mm.ss rather than hh:mm:ss and simply pressing the enter key will move the competitor into the scored entrant window. There's a brief tutorial on the new scoring system online HERE.
We've added a time function to the Edit Event Fees section which will allow you to set the specific time you'd like to impose a late fee or discount.
Since the server is in the central time zone, you will need to manually adjust the time to suit the time zone of your club or event.
Monday, July 21, 2008
Recently, it became apparent that we needed a better method to allow these waitlisted entrants to complete the registration process. We added a "waitlist override" to the Edit Entries Console on events that are using a waitlist.
Simply clicking the box to modify the entrant will allow 1 more person to complete the registration process for your event. If you've reserved X entries for a specific club or organization, you can then delete one of the place holders.
It is important to note that the waitlist is based on PAID entries. Someone that registers early and waits to pay later may find themselves bumped onto the waitlist. Also, if you ask us to increase your waitlist threshold, it opens up registration to everyone (waitlisted or new entries). So if you want to limit access to a specific or group from the waitlist, the override is the best method.
Tuesday, July 15, 2008
You can now use the document uploader to post your NOR, SI's, or Waivers directly to your event. Simply use the uploader to upload the document, click on "View Document" and copy the URL from the browsers address bar, and paste that address into the NOR, or Waiver Link fields on the Edit Event Information page. If you'd like to add SI's to your event, they can be added to the Upcoming Events page (under "Edit Club Information")or you can add the link to the "Official Notice Board."
Please feel free to contact me with questions or comments.
Some of you may have noticed the new Event Document Uploader function on the event console. This is a new feature and designed to work in conjunction with the Notice Board Console. I recorded a brief tutorial on using the Document Uploader, which can be viewed HERE
Once a document is uploaded, you can link to it from the Notice Board, or link directly from your site. Simply view the document from the console and past the URL into the HTML editor on the Notice Board, or your web site. We've also modified the Coming Event's applet to display a permanent link to the Notice Board. See example for the Dillon Open HERE
Thursday, May 8, 2008
From the event console, there are now separate tools for you to add a custom Thank-You opening and closing.
The copy added in these fields will appear before and after the standard email message with the registration and payment links. (see below) The messages are send in plain text to avoid spam blockers and to accommodate mail clients that don't accept html messages, so custom formatting is not available.
Friday, April 25, 2008
The store can also be used for events that do not require registration -- Auctions, fund raisers, banquets, etc. As an example the fund raiser for Clearwater Junior Sailing is online HERE
Monday, April 7, 2008
Otherwise, the scoring system will not recognize that a day has past, and as a result, the entrants may be scored with a negative elapsed time. By selecting this option, the system automatically adds the "finish date" option to the online scoring console and records the days that have past as a 1+HH:MM:SS, as below.
Monday, March 31, 2008
What happens is when you double click the entrant to finish them, IE tries to decide what to do with the scripted window. After several seconds, a pop-up warning window will open, and a status bar message will appear. In the meantime, IE is basically locked up. While we look for a permanent solution, here are a couple of "work-arounds".
First, you can reset the security settings in Internet Explorer. There is a video on resetting your security settings HERE
Or finally, you can use the finish time box, and click [Move Selected] for each entrant. But with larger fleets, or multiple fleets on a line, this would become a cumbersome process to say the least.
You may also need to check the settings again after any Windows or I.E. update, as the security settings have a tendency to revert after updates.
Wednesday, March 19, 2008
To set up these fees, simply select the "Multi-Registration Fee (Non-Regatta)" option from the fee type drop-down and set your Fee amount and late fee as usual.
Since these events don't use all the other functionality of the US SAILING Regatta Network system, we've gotten approval from US SAILING to offer this service at 5% rate for US SAILING member clubs.
When the capacity is reached for that class, the entrant will no be given the opportunity to pay, but will be able to register and will show on the entrant list as "Waitlisted" both in the "Edit Entrants" console
and the list of entrants:
If you have someone drop out, simply email the waitlisted registrant the registration link for them to edit their registration. When they click the blue edit button, they'll be able to complete the payment process and the waitlist is re-initiated.
To set up waitlists for your event, simply mail the capacity for the class or event to firstname.lastname@example.org
Tuesday, March 18, 2008
To access the editor, click the text [Open/Close HTML Editor] from below the text block.
This will open the editor and you can specify type faces, sizes, bold, italic, insert pictures, etc.
There is also an option to enlarge the editor window if you're working on a particularly long set of instructions or a complete NOR. When you return to the page next time, the information in the box will be in HTML format. If you need to edit or change the formatting, just click the editor to preview the page.
Wednesday, March 12, 2008
We've added this feature to the scoring console. You now have the ability to totally hide your event results from public online view. Very handy while you check the online results against the finish sheet, and make adjustments due to Protest Committee decisions, etc.
On multiple day events, the results for Day 1 will be hidden from online view until you publish the results for Day 2, and so on for each successive day.
Click HERE to see the new system in action.