Monday, July 21, 2008

Waitlists and Managing the Waitlist

Some of you may already know, that we can limit the number of entrants for any specific class. This allows X number of entrants in a specific class and after the threshold has been reached, any additional entrants are able to register as a waitlisted competitor and not complete the payment process.

Recently, it became apparent that we needed a better method to allow these waitlisted entrants to complete the registration process. We added a "waitlist override" to the Edit Entries Console on events that are using a waitlist.

Simply clicking the box to modify the entrant will allow 1 more person to complete the registration process for your event. If you've reserved X entries for a specific club or organization, you can then delete one of the place holders.

It is important to note that the waitlist is based on PAID entries. Someone that registers early and waits to pay later may find themselves bumped onto the waitlist. Also, if you ask us to increase your waitlist threshold, it opens up registration to everyone (waitlisted or new entries). So if you want to limit access to a specific or group from the waitlist, the override is the best method.

Tuesday, July 15, 2008

Notice Board

Many of you have asked about the official notice board function on the event console. We originally developed the notice board for the Rolex Miami OCR. We've recently expanded the functionality of the notice board by the inclusion of the Event Document Uploader. For a quick tutorial on the document uploader, please see the online tutorial HERE.

You can now use the document uploader to post your NOR, SI's, or Waivers directly to your event. Simply use the uploader to upload the document, click on "View Document" and copy the URL from the browsers address bar, and paste that address into the NOR, or Waiver Link fields on the Edit Event Information page. If you'd like to add SI's to your event, they can be added to the Upcoming Events page (under "Edit Club Information")or you can add the link to the "Official Notice Board."

Please feel free to contact me with questions or comments.

Document Uploader

Some of you may have noticed the new Event Document Uploader function on the event console. This is a new feature and designed to work in conjunction with the Notice Board Console. I recorded a brief tutorial on using the Document Uploader, which can be viewed HERE

Once a document is uploaded, you can link to it from the Notice Board, or link directly from your site. Simply view the document from the console and past the URL into the HTML editor on the Notice Board, or your web site. We've also modified the Coming Event's applet to display a permanent link to the Notice Board. See example for the Dillon Open HERE